Complaint Handling and Resolution Process
We are committed to providing you with the best value residential telecommunications service in the UK. We understand that faults can occur, and when they do, we want to correct them quickly. We provide a comprehensive complaint handling process to solve your problem as soon as possible.
When you call us on 0333 009 0836, an account manager will note the details of the problem and will agree a course of action with you. Due to the complex nature of some queries, these may take a little longer to resolve.
If you are not happy with the response you receive you may ask for the matter to be referred to a senior manager for further investigation.
In the rare event we are unable to resolve your problem we will write to you informing you of the position. This is sometimes called the ‘deadlock’ letter. When you receive this letter you have the right to refer your case to CISAS, also if after three months from first making the complaint and you do not hear from us you can contact CISAS. The deadline to bring the complaint is nine months after first making the complaint. CISAS’ contact details can be found below. CISAS will want to ensure that you have followed this process before contacting him. If this is not evident CISAS is likely to refer the matter back to Concept Data Solutions for resolution.
An application to the CISAS does not relieve you from any obligation you may have to pay any amounts not in dispute.
Once you have entered our formal complaint procedure, we will have 21 days to reply. If after eight weeks you feel that we have not dealt with your complaint in a timely and satisfactory manner, or if we have sent you a letter explaining that the issue has reached “deadlock” you can refer the matter to an Ombudsman and ask them to investigate: Ombudsman Services: Communications, PO Box 730, Warrington, WA4 6WU
Phone: 0330 440 1614
Fax: 0330 440 1615
Textphone: 0330 440 1600
If you need further advice
Ofcom (Office of Communications) is the main regulator for the communications industry. Their contact details are as follows:-
Office of Communications (Ofcom), Riverside House, 2a Southwark Bridge Road, London SE1 9HA Contact number: 0300 123 3333 or 020 7981 3040 Email: firstname.lastname@example.org web site: https://www.ofcom.org.uk